Hotel Bookkeeping Template

Hotel bookkeeping template is a comprehensive spreadsheet to record your hotel business transactions. It doesn’t require you to understand accounting. Just fill the transactions, set categories and all background Excel functions will summarize those into financial statements automatically.

You will get all complete financial statements. So, it is not just an income statement but also balance sheet, cash flow and equity statements. Built-in Excel formulas will generate them automatically.

Complete financial statements without accounting knowledge

With this Hotel Bookkeeping template you can save your time on generating financial statements by yourself. Furthermore, it helps you on having professional financial statements that accountants usually generate.

Features and How to Use

You need to set this spreadsheet before using this template regularly. It can cover one year of financial transactions. Fiscal year period can be started from any dates.

Then, start customizing your room information. Put room categories, numbers and packages.

You can assign different packages to similar room

Yes. This assignment will help you to manage different packages to different travel agencies and reservation sites.

Financial report categories have been filled inside the spreadsheet. You can modify revenue and expenses category to suit your own business.

Then, you can start to record your financial transactions. You can skip some modules you don’t need.

This Hotel Booking template also has an inventory module to manage your minibar inventory. It has an automatic inventory and cost report.

Hotel Bookkeeping Template - Front Menu

You can use the front panel to move between modules easily.

Booking Reservation Form Included

Hotel Bookkeeping Template - Booking Calendar

As you can see in menu above, there are plenty of useful modules to organize your hotel business. Room management modules are actually similar with room management modules in hotel reservation template. If you already have that template, you can copy and paste guest booking information into this template. It will save your time. Make sure you have the latest version.

You can monitor customer and channel receivable

There are automatic calculators that will calculate room prices automatically. Also, if you put particular transactions into receivables, there are modules to summarize those account receivables automatically. There are guest receivables and channel receivables (travel agencies, booking sites, etc)

Check this template >  Client Prospect Tracker Spreadsheet

To see how your business performance quickly, you can use the Dashboard module. There, you can see occupancy, monthly income statement, balance sheet statement and other important financial parameters.

Hotel Bookkeeping Template - Dashboard

This hotel booking financial statement template should fit you who run small business hotel. Or, inns, villas, apartments and any room rental businesses. Try the demo version to understand more about this Excel application below.



Using Microsoft Excel to simplify your spreadsheet tasks is not as difficult as you think. I learned how to use it in less than 24 hours and rely on internet to find the solution if I got stuck. I am not an Excel expert, but here are all useful spreadsheets I have collected and created.