Rental Property Bookkeeping Template


Are you a landlord? Are you managing a rental property on behalf of landlords? Then, this rental property bookkeeping template should fit your business. It doesn’t just record financial transactions and map them into profit and loss statement, but it also summarize those transactions into a complete financial statements.

Those financial statements are profit and loss, balance sheet, cash flow and equity statements. You don’t need to understand accounting to generate those statements correctly. There are formulas work in the background that do those calculation for you.

And this rental property bookkeeping template is not just a bookkeeping template. It provides you modules to organize your rental property. Furthermore, It has tenant and owner tables, apartment room tables, monthly payment summary and more.

Rental Property Bookkeeping - Modules 

Rental Property Bookkeeping Features

If you are already using a rental property income and expenses template, this bookkeeping spreadsheet is an upgrade to that one. This rental property bookkeeping covers more than that simple income and expenses spreadsheet template.

Record tenant, room list and owner information

You can set rooms and their owners. Skip the owner table if you organize apartment for one owner or you are the owner. Add more columns for other important information you need to include.

Rental Property Bookkeeping - Tenant and Room List

Then, list your tenant. This apartment room rental bookkeeping is prepared to cover one year period. Set rental start and end date. Start date can be filled with dates before bookkeeping period. The formula will filter current year date automatically. Assign their rental room. There is a feature to change room. Just change room name for that tenant in particular month table. You might understand it after trying the Demo version below.

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The tenant list table has a rent roll format. You can print it or use it with Rent Roll form (just copy and paste to that form) if you want to print and present it to your investors and landlord owners.

Dynamic Starting Date

Like my other bookkeeping spreadsheets, you need to set its fiscal period start date, company information, asset (your apartment is your asset) and other parameters. You can start from any dates.

Invoice & Cash Receipt

You can print invoice and cash receipt, or you can save it as pdf file for your archive.

Track Receivable and Payable

Track tenant receivable and owner payable. So, you will know when your tenant is due and how much money you owe to your owners. But, remember, you still need to update them in transaction modules.

Automated Financial Statements

Beside common financial statements, like profit and loss and balance sheet statements, you will also get a summary of tenant payment in monthly table. Furthermore, you will get summary of your property rental income and expenses.

Rental Property Bookkeeping - Reports and DashboardTo help you seeing your business in visual, the author has provided the Dashboard. See its sample inside the Demo version below.

This rental property bookkeeping template fits you who operate long term rental property business. If you are looking for a short term version, or combination between short and long term, you can use vacation rental property bookkeeping spreadsheet template.