Car Rental Booking Template – Managing car rental reservation will be easier with the help of a special sheet of car rental. There are two main sheets that can be used in running the business of car rental reservation. The first sheet will be about the availability of rented cars while the other one is about the detail information on the customers who rent the cars. The two main sheets of car reservation will be great to be used every day in order to keep the reservations tidy and well organized and eventually bring the customers’ satisfaction. There is nothing better than customers who will show a huge smile after the service.

Car Reservation Template

This car rental reservation is different from other spreadsheets you may find online. It has calendar layout with color markers. Those color markers represent the number of car availability at particular dates. This spreadsheet is fully editable. You can learn all functions in this spreadsheet to give you ideas on how to create similar spreadsheet to meet your specific needs.

How to Use Car Rental Reservation Spreadsheet

Since this spreadsheet is a simple spreadsheet, you might know how to use it once you open it. There are three worksheets. But, you may work on two worksheets only. Calendar worksheet contain dates, filled manually, for one year period. There are color markers where you can their values by replacing numbers in red, orange, yellow and green color boxes at the bottom of the calendar. This color marker is created using conditional formatting function where it get values from availability column in Year Schedule worksheet.

Check this template >  Restaurant Reservation Template

The availability column contains formulas. It sums “1” numbers across particular rows. Each car will have its own column. Type “1” if particular car is available and type other texts (like client name or any) or leave it blank. It is to prevent SUM function to sum numbers other than 1 in particular rows. There are color markers for your references.

The third worksheet is additional worksheet. It contains car information only. It has no formula links to other worksheets. Because this spreadsheet is a basic spreadsheet, you can modify and extend it to meet your needs. You can add more worksheets, extend car columns and add more important information regarding your car rental business. Also, you can make its layout to follow your business signatures.

To remind you, to change this calendar to another year, you need to type those dates manually. It should be easy. Copy calendar dates from other calendars and paste it as values in particular fields. Do not paste it directly since it will break the conditional formatting formulas.



Using Microsoft Excel to simplify your spreadsheet tasks is not as difficult as you think. I learned how to use it in less than 24 hours and rely on internet to find the solution if I got stuck. I am not an Excel expert, but here are all useful spreadsheets I have collected and created.