Hotel Reservation Template

For a corporation or personal businessman run a hotel as a business, they will need hotel reservation manager. This tool is available for the people who manage the hotel that has the room not more than a hundred rooms. This template is available for Microsoft Excel. The user can manage the reservation of the hotel easily by using this program. This program is not only simple, but it is also completed with the automatic Excel formula that should help you using it without any difficulties. It can help the user when the user is checking the availability of the room, and tying the information of the guests with no difficulty at all.

This template is not only can be used for hotel reservation but it is also can be used in room related business like apartment or house rental. For user who has more knowledge in Microsoft Excel, the user can make the customization in the template and deal with the requirement of the business. More than that, the user can add more worksheets in the template to support the reports that is related to the guest and the reservation. This template is designed without any macro functions. It makes the user is able to switch the spreadsheet between different operating system (Windows/Mac) and Excel version.

Hotel Reservation Template - Excel

It can facilitate the clerk of hotel front office to handle all the information room, hotel guests and visitors, and make regular reports as required. Furthermore, it can save time and effort that can encourage the service to the guests and visitors become more maximal. This system is also facilitating business or the manager of the hotel in evaluating the progress of the reception or reservation.

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This hotel reservation template for excel is a very basic version where you can customize to meet your own requirement. It requires Excel knowledge, though. But, you can learn all Excel function and formulas to built this spreadsheet.


You can start using this template from any dates. It could start from October if you are following US fiscal year period. Calendar layout will follow your dates accordingly.

Hotel Reservation Template - Menu and Calendar

Features you can have in its full version template are :

Room Management

  • Room List : Define room categories, names and numbers
  • Room Price List : Set price for one year period. Set as many packages as you want to similar rooms. Helpful to run different packages among travel agencies or booking websites.
  • Booking Calendar : Divided into room (to see booking calendar by room), category, channel (by travel agencies/booking websites) and guests (you can see names on calendars). In room calendar, there are markers to remind you for duplicate bookings. Also, you can set parameter for minimum room warning colors.
  • Booking | Deposit : Place to entry your booking data. You can expand the table by adding more columns for information you want to collect.

Hotel Reservation Template - One Year Booking Calendar


  • Checkin and Checkout report : Set the date to see checkin and checkout guests at particular date
  • Channel report : See your travel agencies and booking sites performance
  • Room booking report : See booking summary
  • Dashboard : Summary of your hotel reservation in one year period in visual representation

How to Use and Modify

To use this hotel booking template is easy. Start by typing your starting date period, define your rooms and their respective information then you’re set. You can start accepting calls and booking information and inputting the data into Booking | Deposit module. Print Checkin Report and present it to your hotel receptionist every day. You can also allow them to access this spreadsheet to print it by themselves.

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Hotel Reservation Template - Booking Dashboard

This spreadsheet is fully editable. You can learn all formulas, modify its layout or use it as your reference to create your own spreadsheet.

You might want to generate more comprehensive financial report from this hotel booking template. Then, you can use Hotel Bookkeeping template for that purpose. It is based on this reservation template, some reservation modules might not available, but you can copy and paste booking information into hotel bookkeeping template and add some financial transaction information. Then, you will get a complete financial statement to measure your hotel business health, from financial perspective.



Using Microsoft Excel to simplify your spreadsheet tasks is not as difficult as you think. I learned how to use it in less than 24 hours and rely on internet to find the solution if I got stuck. I am not an Excel expert, but here are all useful spreadsheets I have collected and created.